Bid Results and Bid Awards

Overview

Contract bids are open, checked, read, and entered into the bid screen immediately on bid letting day. Once bids results are entered and saved they will immediately be posted onto the ECMS Web site for the Web community to view. Bids are displayed by the lowest to the highest bidder amount per contract.

Fields

	State
Letting Date	Protected	The date that the contract was opened, read, checked and the results announced.
	Protected	Contains the contract number (CMS number).
	Editable - Required	The bid status field displays the status of the contractors bid. The following are the 5 different types of status: Apparent - All newly entered bids start out with this status and can still be modified. Verified - PENNDOT verifies that the contractors information is correct or has been fixed. Reject - PENNDOT has not accepted the bid because of a high bid or procedural error by the contractor. Withdrawals - Contractor withdrawals their bid. Award - PENNDOT awards the contract to a contractor.
Contractor	Editable - Required	Containing contractor information (company name and address).
Bid Amount	Editable - Required	Contains total amount of the contractors bid.
Created By	Protected	Populated by the system with the users name who is creating the bid document.
Created On	Protected	Populated by the system the day the bid document was created.
Modified On	Protected	Populated by the system the day the bid document was changed.

Actions

Note: Buttons clicked	Note: The following identifies all possible buttons, links and check boxes that may appear for this screen. However they may not ALL appear depending on the sequence of events and the authority of the user.
	Selecting this button will save the current document and then display a new screen to add a new contractors bid. mode. Only authorized PENNDOT users will have access and view rights to this button.
Add new Contract	Selecting this button will display a screen where a new contract document can be created for a contract number. Only authorized PennDOT users will have access and view rights to this button.
Back	When the user clicks the Back button, the previous page viewed will be displayed.
Edit	When the user clicks the Edit button, the screen will be displayed in Edit mode. Only authorized PennDOT users will have access and view rights to this button.
Delete	When the user clicks the Delete button, the document will be deleted. Only authorized PennDOT users will have access and view rights to this button.
Home	Returns to the home page of the function.
Previous	Displays the bid document that resides before the one being viewed. If none exist then the view will be displyed.
Next	Displays the bid document that resides after the one being viewed. If none exist then the view will be displyed.
Reject	Rejects the bid from the contractor, sets the status on the bid document to rejected. Only authorized PENNDOT users will have access and view rights to this button.
Withdrawal	Withdrawals the contrators bid, sets the status on the bid document to withdrawaled. Only authorized PENNDOT users will have access and view rights to this button.
Save	Saves the bid document, returns to read mode. Only authorized PennDOT users will have access and view rights to this button.

Created by
Joseph D Howe/PennDOT on 03/16/2005 at 10:48:34 AM